Privacy Policy
Effective Date: October 1, 2026
Rooted Family Chiropractic (“we,” “us,” or “our”) respects your privacy and is committed to protecting the information you provide to us. This Privacy Policy explains how we collect, use, disclose, and protect information when you visit our website, communicate with our office, or use our online services.
This Privacy Policy applies to information collected through our website and related online interactions. It does not replace our Notice of Privacy Practices, which explains how we use and disclose protected health information (PHI) in accordance with HIPAA.
Information We Collect
Depending on how you interact with our website and office, we may collect information such as:
- Name
- Phone number
- Email address
- Mailing address
- Appointment or scheduling information
- Information submitted through contact or inquiry forms
- Information you voluntarily provide when communicating with our office
- Website usage information, such as browser type, device information, IP address, and pages visited
Please do not submit sensitive medical information through a general website contact form. Please use our secure patient communication, scheduling, or intake systems for health information.
How We Use Your Information
We may use information collected through our website or communications to:
- Respond to questions and requests
- Schedule and manage appointments
- Communicate with you about your appointments or inquiries
- Provide requested services
- Improve our website and patient experience
- Maintain the security and functionality of our website
- Comply with applicable legal and regulatory requirements
Information that constitutes protected health information is handled in accordance with applicable HIPAA requirements and our Notice of Privacy Practices.
Protected Health Information & HIPAA
As a healthcare provider, we may collect and maintain protected health information (PHI) about our patients. PHI is handled in accordance with the Health Insurance Portability and Accountability Act (HIPAA) and applicable federal and state privacy laws.
Our HIPAA Notice of Privacy Practices explains how we may use and disclose PHI, your rights regarding your health information, and how you may contact us with privacy questions or concerns.
Our Notice of Privacy Practices is available on this website and will also be provided to patients as required by law.
Information Sharing
We do not sell your personal information.
We may share information with service providers that help us operate our website, scheduling system, electronic health record, communications, payment processing, or other business functions when appropriate and permitted by law.
When a service provider creates, receives, maintains, or transmits PHI on our behalf and qualifies as a HIPAA business associate, we will take appropriate steps to ensure the relationship meets applicable HIPAA requirements, including entering into a Business Associate Agreement when required.
We may also disclose information when required or permitted by applicable law.
Online Scheduling, Forms & Communications
Our website may provide links or connections to third-party services for scheduling appointments, completing forms, communicating with our office, or making payments.
Information submitted through these services may be subject to the privacy practices of the applicable service provider. We take reasonable steps to use vendors and systems appropriate for the type of information being handled.
Please use designated secure patient communication methods when submitting medical or other sensitive health information.
Cookies & Website Analytics
Our website may use cookies or similar technologies to help the website function, understand website usage, and improve the user experience.
We carefully consider the privacy implications of analytics, advertising, pixels, cookies, and other tracking technologies used on our website. We do not intentionally use tracking technologies in a manner that would improperly disclose protected health information.
Because healthcare websites may involve sensitive information, third-party tracking technologies will only be used in accordance with applicable privacy and HIPAA requirements.
Third-Party Websites
Our website may contain links to third-party websites or services. We are not responsible for the privacy practices, content, or security of websites that we do not operate.
We encourage you to review the privacy policies of any third-party website before providing personal information.
Data Security
We take reasonable administrative, technical, and physical safeguards to protect information in our possession from unauthorized access, use, disclosure, alteration, or destruction.
However, no method of transmitting information over the internet or storing information electronically can be guaranteed to be completely secure.
Your Privacy Rights
Depending on the type of information involved and applicable law, you may have rights regarding your personal information or protected health information.
Patients may have additional rights under HIPAA, including rights to access, inspect, and obtain copies of certain health information and request certain restrictions or amendments.
For more information about your HIPAA rights, please review our Notice of Privacy Practices.
Children’s Privacy
Our website is intended for parents, guardians, and individuals seeking information about chiropractic care. We do not knowingly collect personal information from children through general website forms without appropriate parental or guardian involvement.
When care is provided to a minor, information is handled in accordance with applicable privacy laws and our Notice of Privacy Practices.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes to our website, services, legal requirements, or privacy practices.
Any updates will be posted on this page with a revised effective date.
Contact Us
If you have questions about this Privacy Policy or our privacy practices, please contact:
Rooted Family Chiropractic
Dr. Brylie Sanchez, DC
110 S Cherry St. Ste 300, Olathe, KS 66061
913-243-1909
For questions or concerns regarding your protected health information or HIPAA rights, please contact our office directly.
